I work as an office manager, and in the last two years, the issue of hygiene has become very relevant considering the circumstances of Covid. I often hold meetings to remind my team of their typical personal workplace responsibilities regarding hygiene. Cleaning and disinfection are mandatory parts of daily work. I motivate my colleagues to clean and tidy their desks regularly. Fewer items reduce the time we need to clean. Also, the more crowded it is, the easier it is to get distracted. Better organised personal space of each team means higher efficiency.
I also started using alternative channels to inform my team. For example, internal newsletters are an effective way to maintain proper communication with my team with specific guidelines and tips for maintaining good hygiene in the workplace.
Another way is the posters I place in critical places – common areas such as the entrance, reception, dining room, meeting room and seating areas. One of my favourite ways is to send digital infographics through communication channels to remind them that each team member should not miss them at work.
Many companies use subscription office cleaning services, but small and medium-sized businesses prefer to hire an employee and entrust hygiene in their office. To make your task easier, here are ten tips from our professionals on effectively managing office hygiene!
Organise your documents
It may sound more than evident, but organising documents is integral to facilitating the cleaning process. If the papers are everywhere, then take care of them first. For this purpose, you may need additional accessories for stacking and storage, such as lockers, shelves, folders, binders and more.
Keep common areas clean
Your office has a separate area for customers or guests that must be clean. There must be no traces of dust and stains. If you have a carpet or rug on the ground, it should be vacuumed at least once a week.
Keep working parts clean
Just as the standard parts represent the company, the working details must be hygienic. That means removing dust at least once a week and cleaning cables and surfaces. It is recommended to use a spray that prevents dust accumulation in the future and keep it clean at least until the next cleaning.
Disinfect toilets
In addition to giving your office a clean look, disinfecting the room’s worktops, including bathrooms and toilets, creates a fresher environment for you and your employees. When your employees are healthy, they will be absent from work less often and significantly more productive. That is why it is good to consider subscription cleaning services from a professional company. With this service, you will get many benefits, excellent service, and careful and thorough cleaning at a reasonable price!
Clean appliances and electronics often
Dust is particularly attracted to electronic devices and accumulates significantly more in a shorter time. A microfibre cloth or dust brush often removes dust from the screen, keyboard, computer, printer, and other surfaces. Use a disinfectant, especially while cleaning your mobile phone, because it accumulates most bacteria and microorganisms!
Dispose of garbage often
No office is entirely and utterly clean when garbage is around. Place bins in all key places in the office: next to each desk, in the dining and rest area, around the water dispenser and in other such locations. Try to clean the trash from the bins daily or at least once every few days. Daily emptying the container in the dining area is mandatory to avoid food waste quickly spoiling. Under no circumstances should you allow garbage to accumulate too much.
Keep desks clean
One of the biggest reasons an office looks dirty, messy and chaotic is cluttered desks. Although some people work better surrounded by chaos, the requirement for a clean and tidy desk should be for every office worker. For this purpose, you can install hand paper dispensers and cleaning products in more places in the office. In this way, you will encourage your employees to take care of their workplace and reduce the chaos in the office.
Clean the kitchen and dining areas
Your office needs special and thorough care if it has a dining area. They should only store food in clean rooms, lockers and shelves. We recommend their daily cleaning, which is equal to taking care of the health of your employees. Remember to clean the inside of the microwave, sink and table with disinfectant!
Arrange the restroom
Some offices have a special space for relaxation other than the kitchen. In this case, make sure that the restroom is tidy and clean. You want to avoid entering the room and being greeted by a landscape of dirt, dust and cobwebs everywhere.
Trust the professionals
Only some business owners have the time or resources to hire an employee to care for office hygiene. But this is optional when you have the opportunity to take advantage of professional subscription cleaning services. Make your choice of a company that will meet your needs.
